Exchange rate differences in Visma eAccounting

The automated accounting function between Shopify and Visma eAccounting works in two steps:

1. First, sales and any returns are recorded
2. Then the payment is posted from Shopify payments

Since these two steps take place at certain intervals, you as a trader need to deal with currency changes if you sell in foreign currencies. These changes can be both positive or negative for you as a trader depending on how the currency market changes.

In the first step, sales made are booked against a provision account. When the payment then comes, the paid sum is booked away from the same provision account. This is where a difference can arise depending on whether the exchange rate has gone up or down since the original order was placed. The resulting account difference must be handled manually by creating a voucher that uses either accounts for Exchange rate gain or Exchange rate loss depending on whether the difference is negative or positive.